Hypothetical example
Put the decision in context.
A citation appears in one sampled AI answer. Record the observation without presenting it as coverage of all engines or future responses.
Take these points into your brief.
Use this checklist to record what is agreed and what still needs confirmation.
- Relevant search and enquiry data
- Supported citation reporting
- Sampling limits and review dates
For each item, keep the requirement, the supporting file or observation, and the person responsible for confirming it together.
Care, changes and ownership: your next step
Keep the final specification, supplier references and agreed responsibilities in an accessible handover record. Review the actual condition or operating problem before ordering a replacement or approving a change. If a component, location or requirement differs from the original, have that difference assessed. Retain dated changes so the next person responsible can understand the current state.
Sources and further reading
Source review: 11 September 2026. Confirm current requirements for your application. Platform features, eligibility and policies can change; check the requirements for your business and implementation.
